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Managing a school is not an easy task by any means. With thousands of students and a lot of teachers, the management has to look after a lot. This is where school management system software comes in. As the name suggests, this software is designed to help management with their day-to-day and long-term tasks. And this software has been revolutionizing school management.

The school management system software (US) market is forecasted to reach $8.5 billion marks by the end of 2025. This is just for the USA’s market; the global market is double the size and has much more potential. This shows how much potential there is in this market.

But as things stand, most school is still unaware of this technology. So, this blog will work to shed some light on the topic.

What is School Management Software? Why It Is Important?

School management software, as the name implies, refers to platforms that are developed to fulfill the various day-to-day needs of school management. Here, this software helps with the academic as well as administrative work based around the school’s operations.

There are a lot of other aspects involved in school management software that allows it to automate various simple and complex tasks. We shall be looking at the working of this software in the next section, but before that let’s see what these are necessary.

What is School Management Software

Speaking of necessity, we can’t overlook the fact that the world as we know it is ever-evolving technologically. This has impacted almost every part of our life from industries to our personal life. However, much change hasn’t been noticed in the education industry. This is to say, for the past century or so, schools have been basically the very same.

But School management software is here to change this. This platform not only simplifies a lot of school operations but also streamlines them. Thus, allowing smaller management staff to handle large and more complex operations.

This is what makes this software more of a necessity than a luxury in today’s age of technology. With this being said, let’s see how to do these platforms work.

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How Does School Management Software Work?

In this section of the blog, we shall be looking at some of the functions of school administration system software. This will allow you to understand how this software works and how it helps school management.

How Does School Management Software Work

Its working is simple. School management software streamlines a lot of school operations. This includes attendance, fees payment. Now, one simple way to put is that: school management system software takes places of different day-to-day tasks. The higher authorities can then supervise and manage these activities.

The working would be better understood by looking at the core features of this system, which will be discussed in the next section:

Features of School Management Software

Features are the backbone of any and every software, which also includes smart school management solutions. If you are looking to get a software or app like this, it is a good idea to learn about some basic features. To make your school management software, it must have good enough features.

Features of School Management Software

The first thing that you should know is that this platform can be divided into three different parts. These are:

  • Student Panel
  • Teacher Panel
  • Admin/ Management Panel

Let’s discuss these three in detail, below:

1. Student Panel

As the name suggests, this part or panel of the software is specifically for the student. Here, there are multiple features involved and it allows them to handle a lot of school-related work, some of these are, as mentioned below:

  • They can update their Attendance
  • It allows Homework submission
  • The software has a feature for Assignment receiving and submission
  • Students can  check the timetable
  • Leave application can be made through software
  • Results can be checked by students.
  • Real-time communication

These are some of the main features of this student panel. As you can see, these features automate a lot of day-to-day tasks that otherwise require dedicated time.

2. Teacher Panel

In contrast to the student panel, the teacher panel is exactly what its name tells. This panel of the teacher enables them to simplify and streamline a lot of operations related to the student. This creates order among the chaos of the school. Some functions are, as mentioned below:

  • Online School Management System Software allows teachers to manage student attendance.
  • Teachers can approve or deny a student’s leave application
  • The software allows them to assign assignments to students and check submitted assignments
  • Teachers can update and modify time-table
  • Online notes can be uploaded by teachers
  • Real-time communication

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3. Admin/Management Panel

Admin panel or school management panel is yet another basic but important component of a school management solution. As the teacher panel basically overlooks student ones, the Admin panel looks at all of them. In other words, the admin panel allows school management to supervise all the activities. This panel allows the admin to do the following:

  • The admin dashboard allows viewing all the different activities and information.
  • Admin can check student and guardian detail through the software
  • This Software panel enables fees management
  • Admin can look at the detail related to teacher’s detail
  • Teaching staff management

These are some of the basic functions of admin or management panels.

Types of School Management Software

Different educational institutes have different needs. And in order to facilitate these needs, there are different types of school management software. if you want to build a school management software, it is a good idea to know about these different types.

In this section, we shall be looking at different types of school management software.

1. Free School Management Systems 

There is a lot of free school management software available on the internet. Also known as open-source school management systems, these are open to everyone to use.

Free School Management Systems 

Some of the popular free school management systems are, as mentioned below:

  • Lightspeed Platform
  • MyClassCampus
  • G2 Deals
  • org Education Cloud
  • OpenEduCat
  • Classter

2. Vendor-Based School Management Systems

These are rather different types of school management software. While this is quite similar to Education App Development, there are some subtle differences. This is to say, these systems are free and also offer a paid version.

It is like half-baked solutions that are then modified as per schools’ needs. However, this isn’t as customizable as a ground-up solution. Nevertheless, it is much faster when it comes to development time.

Vendors offer a lot of choices when it comes to modules. Plus, they also provide professional support which can be worthy deals based on school management’s requirements.

3. Custom School Management Systems 

Custom Software Development Services is one of the most popular modes among the bunch. Here, as the name implies, you get custom school management software that is completely built around your specific requirements.

Custom School Management Systems 

This is a good choice if your school management has some unique requirements. It goes without saying this option can be a little more expensive than the other ones, but there are certain benefits here.

One of the main benefits of Made-to-order School Management Software is that management can add unique functions as per their needs. This is why; the Custom SMS functionality is much wider.

The Benefits of School Management Software

By now you might have already assumed that there are various benefits related to a school management system app. And that is true; the benefits of SMS software outweigh the drawbacks if there are any.

Benefits of School Management Software

Nevertheless, some benefits of school management system software are, as mentioned below:

1. Better Record Management

There are a lot of records when we talk about schools. This includes student grades, fees, and just all of the other things. Now, in a traditional setting, this would mean a lot of paperwork and document management.

However, Smart School Solutions enables better record management. Here, documents can be shared, stored, and modified right on the software.

2. Improved Examination Management

While none of us really like exams, no one can deny they are quite an important part of educational systems. Now, there is a lot of stuff involved in the examination, but the primary goal here is to demote unfair tactics. This can be achieved with help of a good school management system.

3. Secure Fees Payment

SMS or School management software comes with payment gateway integration. This allows guardians to pay the academic and other fees to the school through software. This is quite a beneficial feature for both school and the parents.

4. Homework Management

Homework is like an exam, nobody likes them, but everyone has to do it. So, this software allows for good homework management. Students can submit their homework, and teachers can access and also assign the same through the software.  This is basic functionality in Tutor App Development.

5. Simpler and Faster Admission Process

School enrollment and administration software allow a faster, simpler, and a lot smoother admission process. This can highly improve many functions of the school management.

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Proven Steps To Develop School Management System Software

“How to develop school management system software?” is a common question. If you have the same question in your mind, you have come to the right place. Here, this very question shall be answered for we shall be looking at the development process of a custom school management system.

Proven Steps To Develop School Management System Software

There are many different steps involved in this, and all of them shall be glanced upon briefly. With this being said, let’s start with step one:

1. Requirement Audit

The very first step is conducting a requirement audit. Here, the school set up a team that then discusses the requirements of the school management and different day-to-day needs. It is upon the information gathered here, that is used later down the development process.

2. Technical Stack

When you have decided what your needs and requirements are, it’s time to decide upon a technical stack. A tech stack refers to a set of frameworks, programming languages, and databases, used for developing a software or app. Some of the popular development stacks are, as mentioned below:

  • MEAN Stack Development
  • LAMP Stack Development

3. UI/UX Design

While school management software isn’t a commercial one, it is still important to have a good enough UI/UX design. Because this makes the software easy to navigate and use in general.

4. School Management Software Development Process

This is the process where everything is put together. Here, the School management software developers undertake the coding process. They will be developing everything to your specific needs and as per your liking.

5. Testing Process

After the development process, it’s time to test the software. Here, it is launched into a live environment where it is tested for errors and bugs. This is quite an important part of the process. When the necessary changes are made, we can move to the next step.

6. Deployment

The last step of Custom School Management System Design and Development is the deployment stage. Here, the tailor-made software is delivered to the clients who can now use it.

What Is A School Management System And Why Do Institutes Need It

Cost of Developing A School Management Software

The cost to hire software developer to develop is usually between, $1,500 and $6000. However, the cost also highly depends based on different factors.

cost to develop A School Management Software

Some of these factors are, as mentioned below:

  • Features
  • Complexity
  • Size of the software
  • Location of the developers
  • Project specifications
  • Testing process

These are some of the factors that can affect it. However, the cost can further be depending on the type of solution you choose. As we know, free school management software is free of cost. Then the vendor-based and custom ones are more expensive in ascending order.



School management software can be quite helpful for schools as it automates a lot of day-to-day tasks. Based on the requirements, school management can get one of the three different types of software. If you are one of those people who wanted to learn more about an SMS, these blogs give ample information on the same.

Considering you want a school management system of your own, it is recommended that you consult a school management software company.  They will guide you better based on your specific requirements and needs. This is also one of the more economical methods.